About Us

The Benefits of Participating in Our Registry

Ultimately, patients are the ones who benefit most when your organization and surgeons participate in AJRR, submit and analyze data, and actively utilize the knowledge gained to improve outcomes and quality of orthopaedic care.  With national benchmark data at your fingertips, you can compare your results to performance across the country as well as to institutions and practices similar to yours, supporting highly informed decision-making and quality improvement.

Designated a Qualified Clinical Data Registry (QCDR) by the Centers for Medicare & Medicaid Services (CMS), AJRR offers numerous benefits:

Value for Institutions (Hospitals, Health Systems, Surgery Centers, Practice Groups, Academic Medical Centers)

  • Compare your institution’s results to national demographic data – from large cities to rural towns, in all 50 states
  • Track and monitor joint arthroplasty outcomes within your institution
  • Access on-demand facility level reports
  • Receive Food and Drug Administration (FDA) or manufacturer surveillance alerts on components for improved patient safety
  • Increase leverage with payers (for example, participation can help attain distinction in insurers’ quality programs)
  • Gain additional exposure on U.S. News and World Report’s Health website as a participating site in their Best Hospitals program
  • Receive expert marketing assistance, including press release template, logo, and branding guidelines
  • Take advantage of speaker support and assistance from professional communicators to market and promote your participation with the Registry
  • Participate in the Registry for FREE – with only a small annual subscription fee for access to the Demand Reporting & Electronic Dashboard System
  • Join the User Group Network and learn best practices from peers across the country

Value for Surgeons

  • Make informed decisions by utilizing AJRR metrics
  • Support quality initiatives, including Physician Quality Reporting System (PQRS)
  • Earn credits toward the American Board of Orthopaedic Surgery (ABOS) Maintenance of Certification (MOC) program (coming soon)
  • Improve patient follow up and intervention, and screen for those who may not need a revision following visit
  • Reduce complications and revision rates
  • Apply performance gap analysis and patient outlier identification to your data
  • Learn about new opportunities to participate in quality improvement collaboratives or adopt tools that may enhance clinical practice
  • Join the User Group Network and learn best practices from peers across the country

Value for Administrators

  • Participate in the AJRR User Group Network to share ideas with other users, discuss best practices, and learn ways to optimize and promote your Registry participation
  • Attend webinars or teleconferences on how to implement quality improvement activities
  • Receive support on how to optimally submit data and utilize the system
  • Capture data easily since AJRR works with numerous electronic medical record (EMR) vendors to streamline the data submission process
  • Work with dedicated and customer-focused AJRR staff members
  • Join the User Group Network and learn best practices from peers across the country

Value for Patients

  • Better hip and knee arthroplasty outcomes in the United States:
    • Implant survivorship curves and collection of patient risk factors will help to improve device development and orthopaedic interventions (expected in future)
    • A national Registry focused on capturing primary procedures and revisions conducted in the United States provides early detection capabilities for identifying poorly performing implants
  • More transparency. Aggregated data identifies outliers and risk-adjusts according to evidence-based practice
  • Public advocates. The AJRR Public Advisory Board helps ensure that the patient voice is always represented in Registry development
  • Patient privacy. AJRR will never reveal individual patient medical records, ensuring patient privacy at all times
  • Patient involvement in recovery process. By including patient-reported outcomes in the Registry, surgeons are able to monitor activities that improve patient care 

Value for Industry (Medical Device Manufacturers)

  • Access to your company’s raw data on medical devices quality and outcomes through Registry dashboard
  • AJRR can support and reduce pressures from governmental agencies by issuing independent responses to issues related to poor performance of devices
  • Lend support of mutual concerns and issues and help to advance advocacy agenda
  • Analysis and reports to help with surveillance

Additional Value:

  • Receive free Yearly Report of national and local data collection statistics
  • Enjoy peace of mind knowing that strict HIPAA and HITECH procedures are in place. AJRR takes data security seriously and employs additional steps to safeguard patient privacy and strengthen data security
  • Be confident about data integrity. AJRR performs a rigorous annual data audit process.
  • Stay up-to-date on federal legislative and regulatory developments that may impact how care is provided, covered, or reimbursed in orthopaedics. AJRR was the only orthopaedic arthroplasty registry designated as a Qualified Clinical Data Registry (QCDR) by CMS in 2014, and received the QCDR designation again in 2015 and 2016
  • Receive relevant information on evidence-based care techniques, tools, and products used in hip and knee replacements
  • Work with leaders in the orthopaedic profession:
    • AJRR’s Board of Directors is comprised of leading orthopaedic surgeons, hospital representatives, device and payer executives, and public members
    • AJRR is a multi-stakeholder, not-for-profit organization, supported (financially and/or by volunteer leadership) by the American Academy of Orthopaedic Surgeons, American Association of Hip and Knee Surgeons, American Hospital Association, American’s Health Insurance Plans, Advanced Medical Technology Association (AdvaMed), The Hip Society, and The Knee Society
    • Legal and business agreements were developed and executed by a preeminent health care attorney who specializes in registry development and deployment
    • AJRR collaborates with a consortium of orthopaedic registries to help develop and maintain a worldwide component reference data set of orthopaedic implant information that pools the collective experience and available data

AJRR Committees

AJRR Public Advisory Board

  • Margaret VanAmringe, MHS - Chair
  • John A. Canning Jr.
  • David G. Mekemson
  • Timothy M. Mojonnier
  • Richard Seiden, Esq.
  • Diana Stilwell

Staff Liaison

  • Lori Boukas

 

John Canning ForWebsite

     

     John A. Canning Jr.

     Private Equity Investor

     Madison Dearborn Partners

 

 

 

 

Richard Seiden ForWebsite

     

     Richard Seiden, Esq.

     Partner

     Foley & Lardner, LLP

 

 

 

 

Diana Stilwell ForWebsite

     

     Diana Stilwell

     Shared Decision Making Solutions Consultant

     

 

 

 

 

AJRR Data Management Committee

  • Bryan D. Springer, MD - Chair
  • John W. Barrington, MD - Data Elements and Analysis Subcommittee (DEAS)
  • Antonia Chen, MD, MBA - Research Projects Subcommittee (RPS)
  • Kevin Fleming, MBA - Annual Report Subcommittee (ARS)
  • Blair Fraser - Annual Report Subcommittee (ARS)
  • Terence Gioe, MD - Chair - Annual Report Subcommittee
  • Brian R. Hallstrom, MD - Data Elements and Analysis Subcommittee (DEAS)
  • James I. Huddleston III, MD - Annual Report Subcommittee (ARS)
  • Richard L. Illgen II, MD - Chair - Research Projects Subcommittee (RPS)
  • Hilal Maradit-Kremers, MD - Research Projects Subcommittee (RPS)
  • Susan M. Odum, PhD - Data Elements and Analysis Subcommittee (DEAS)
  • Scott M. Sporer, MD - Chair - Data Elements and Analysis Subcommittee (DEAS)
  • Timothy Wright, PhD - Research Projects Subcommittee (RPS)

Staff Liaisons

  • Caryn D. Etkin, PhD, MPH
  • David G. Lewallen, MD

AJRR Finance and Compensation Committee

  • David E. Mino, MD, MBA - Chair
  • Yvonne Bokelman, MBA, FACHE
  • John A. Canning, Jr.
  • Michael R. Dayton, MD
  • Gregory B. Krivchenia II, MD
  • Kristen Murtos, MBA
  • Brian S. Parsley, MD

Staff Liaison

  • Jeffrey P. Knezovich, CAE

AJRR Regulatory Committee

  • David Halsey, MD
  • Robert L. Krebbs
  • David G. Lewallen, MD
  • David R. Mauerhan, MD
  • Brian S. Parsley, MD
  • Margaret VanAmringe, MHS

Staff Liaisons

  • Jeffrey P. Knezovich, CAE
  • Judi Buckalew, BSN, MPH
  • Robert M. Portman, JD

AJRR Commission

The AJRR Commission members are known only to the AJRR Board of Directors in order to ensure members’ independence and allow them to avoid undue outside influence pertaining to report content.

Past AJRR Board of Directors Chairs

  • Daniel J. Berry, MD, Mayo Clinic: 2015 - Present
  • William J. Maloney, MD, Stanford Hospital & Clinics: 2013-2014
  • David G. Lewallen, MD, Mayo Clinic: 2010-2012

Leadership & Governance

We are unique compared to most of our counterparts, in that our Board of Directors is designed to be inclusive. Our appointments come from the surgical community, medical device industry, patient advocacy, and the hospital administration and payer sectors. The 15 member Board of Directors meets formally a minimum of three times a year.

We also have a Public Advisory Board and various committees with formal charters reporting to the Board of Directors. All significant findings are presented to the Board of Directors for review, discussion, and approval. Click here to see the full roster of dedicated volunteers for our committees.


Board of Directors Executive Committee

Daniel J. Berry, MD

Daniel J. Berry, MD

Chair

The Hip Society

Kevin J. Bozic, MD, MBA

Kevin J. Bozic, MD, MBA

Vice Chair

AJRR Representative

David E. Mino, MD, MBA

David E. Mino, MD, MBA

Treasurer

AHIP Representative

Bryan D. Springer, MD

Bryan D. Springer, MD

Secretary

AAHKS Representative

Blair Fraser

Blair Fraser

AdvaMed Representative

Board of Directors Members

Yvonne Bokelman, MBA, FACHE

Yvonne Bokelman, MBA, FACHE

AdvaMed Representative

Michael R. Dayton, MD

Michael R. Dayton, MD

AAOS Representative

Craig J. Della Valle, MD

Craig J. Della Valle, MD

The Knee Society Representative

Robert L. Krebbs

Robert L. Krebbs

AHIP Representative

Gregory B. Krivchenia II, MD

Gregory B. Krivchenia II, MD

AAOS Representative

Kristen Murtos

Kristen Murtos

AHA Representative

Douglas E. Padgett, MD

Douglas E. Padgett, MD

AAOS Representative

Brian S. Parsley, MD

Brian S. Parsley, MD

AAHKS Representative

Scott M. Sporer, MD

Scott M. Sporer, MD

AAOS Representative

Margaret VanAmringe, MHS

Margaret VanAmringe, MHS

Patient/Public Representative

Ex-Officio

Jeffrey P. Knezovich, CAE

Jeffrey P. Knezovich, CAE

Executive Director

David G. Lewallen, MD

David G. Lewallen, MD

Medical Director

Acronym Descriptions

AAHKS – American Association of Hip and Knee Surgeons

AAOS – American Academy of Orthopaedic Surgeons

AdvaMed – Advanced Medical Technology Association

AHA – American Hospital Association

AHIP – America’s Health Insurance Plans

AJRR – American Joint Replacement Registry

AJRR Staff

Executive

Jeffrey P. Knezovich, CAE

Jeffrey P. Knezovich, CAE

Executive Director

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Jeff has been guiding the expansion of the AJRR since 2012. Part of his duties includes working closely with the AJRR Board of Directors to examine mutual areas of interest that can expand AJRR’s capabilities and educate your hospital personnel about the importance of your participation in the Registry.

Dr. David G. Lewallen

Dr. David G. Lewallen

Medical Director

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Dr. Lewallen was heavily involved in the development of AJRR and served as Chair of the Board of Directors for three years. As Medical Director, Dr. Lewallen assists in expanding the efforts of AJRR. He is also very involved in researching hip and knee replacements and revision surgery.

Gordana Sljivar

Gordana Sljivar

Office Adminstrator

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As the Office Administrator, Gordana serves as the point of contact within the office both in person and on the phone. She assists with Human Resource activities and maintains an office environment that allows staff access to the supplies and equipment they need to succeed.

Marketing and Communications

Lori Boukas

Lori Boukas

Director of Marketing and Communications

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As the Director of Marketing and Communications, Lori provides leadership and support for the branding and marketing efforts of the Registry while leading the recruitment efforts of hospitals, private practice groups, and ambulatory surgery centers. She also heads the User Group Network and is the staff liaison for the Public Advisory Board. If you are an AJRR technology partner and interested in collaboration on communication projects, let her know. We’re always looking for ways to get the message out about AJRR.

Erik Michalesko

Erik Michalesko

Marketing and Communications Specialist

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As the Marketing and Communications Specialist, Erik creates promotional, marketing, and communications materials for the AJRR as well as works with individuals at each site to assist with their individual marketing needs. He manages the website while promoting events and news on social media and other various communications outlets to ensure you are up-to-date on any AJRR news.

Phil Dwyer

Phil Dwyer

Manager of Business Development

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As the Manager of Business Development, Phil leads the sales team of our fast-growing hip and knee replacement Registry. His role is to prospect for new hospitals, ambulatory surgery centers, and practice groups and let them know about the benefits of AJRR participation.

Gerald Manning

Gerald Manning

Business Development Representative

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Gerald oversees the recruitment of hosptials, private practice groups, and ambulatory surgery centers for AJRR participation. If you have any questions about joining the Registry, Gerald will be happy to help.

Mariah Matesi

Mariah Matesi

Business Development Representative

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Mariah oversees the recruitment of hosptials, private practice groups, and ambulatory surgery centers for AJRR participation. If you have any questions about joining the Registry, Mariah will be happy to help.

Information Technology

Paul Haisman

Paul Haisman

Chief Technology Officer

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As the Chief Technology Officer, Paul directs and leads the Information Technology staff and technological aspects of the AJRR. He ensures that the AJRR is HIPAA and HITECH compliant and that all the data you send to us is secure while in transit and at rest within our system. He is responsible for the IT enterprise architecture, design planning, strategic systems, performance, and reporting.

Reagan Bayer

Reagan Bayer

Director of Project Management and Business Analysis

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As the Director of Project Management and Business Analysis, Reagan is responsible for leading and coordinating all aspects of successful projects, project management practices, and methodology. She serves as key to planning, prioritizing, and carrying out projects as they relate to the organizational strategic objectives with a heavy focus on technology and data management.

Steve Hamada

Steve Hamada

Senior Business Intelligence Analyst

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Steve works closely with your data in the Registry by working with staff to define data requirements and reports. He is responsible for defining forms and functionality for users of the Demand Reporting & Electronic Dashboard System while supporting your site with configuration of Authorized Users, physician lists, and other customization that may required.

Jillian Bachelor

Jillian Bachelor

Customer Support Analyst

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Jillian provides outstanding customer service and support for the hospitals, private practice groups, and surgery centers who are participating in the Registry. Her responsibilities include leading the onboarding process for institutions to submit data to the Registry and providing ongoing support to ensure the consistent and accurate submission of data.

Maria Gomes

Maria Gomes

Customer Support Analyst

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Maria provides outstanding customer service and support for the hospitals, private practice groups, and surgery centers who are participating in the Registry. Her responsibilities include leading the onboarding process for institutions to submit data to the Registry and providing ongoing support to ensure the consistent and accurate submission of data.

Kristin Parisi

Kristin Parisi

Customer Support Analyst

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Kristin provides outstanding customer service and support for the hospitals, private practice groups, and surgery centers who are participating in the Registry. Her responsibilities include leading the onboarding process for institutions to submit data to the Registry and providing ongoing support to ensure the consistent and accurate submission of data.

Stephanie Palaguachi

Stephanie Palaguachi

Customer Support Analyst

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Stephanie provides outstanding customer service and support for the hopsitals, private practice groups, and surgery centers who are participating in the Registry. Her responsibilities include leading the onboarding process for institutions to submit data to the Registry and providing ongoing support to ensure the consistent and accurate submission of data.

Analytics

Caryn D. Etkin, PhD, MPH

Caryn D. Etkin, PhD, MPH

Director of Analytics

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As the Director of Analytics, Caryn is responsible for AJRR data analysis and validation for reporting. She also works on the development of policies and procedures for quality programs such as AJRR’s QCDR designation. She oversees the development of your hospital’s reports as well as the AJRR Annual Report each year.

September Cahue, MPH

September Cahue, MPH

Senior Registry Analyst

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September serves as the primary contact if you are requesting reports and data extracts from the Registry. Based on the requests, September can modify and manipulate the data accordingly. She also works closely with the AJRR Data Committee to ensure the Annual Report meets the needs of our stakeholders.

Application Developer Lead (ASP.NET / C#)

The .Net Developer position will be responsible for maintaining and enhancing the AJRR RegistryInsights platform including the analysis, functional design, technical design, coding, testing, implementation, and post-implementation to support a hybrid Agile delivery method.This position is responsible for the technical integrity of RegistryInsights platform and works closely with the AJRR data team to ensure data integrity of the RegistryInsights web applications

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Data/Database Engineer

The Data Engineer position is responsible for maintaining and enhancing the Registry’s data acquisition, integration, and ETL pipelines in support of both operational and business intelligence data stores. This position is responsible for applying diverse data cleansing and transformation techniques as well as the ongoing management and monitoring of all AJRR databases. This includes addressing issues pertaining to the ongoing operations and optimization of the data environment including performance, reliability, logging, scalability, etc.

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Frequently Asked Questions

Our intent is have all your questions answered on our website; however, we acknowledge that you may have additional questions. If these answers still don’t answer your questions, please feel free to contact us directly at This email address is being protected from spambots. You need JavaScript enabled to view it..

General

What is the goal of the AJRR?

Our goal is to collect data on 90% of all total hip and knee replacements completed in the U.S. in order to establish survivorship curves, track revisions, and improve quality of care for all patients. We plan on reaching this goal in 2019.

How is the AJRR funded?

We receive private support from our many stakeholders (surgeons, orthopaedic societies, industry, hospitals, payers, and the public at large). For a complete list of supporters, click here. In 2014 we began collecting fees from hospitals for access to our dashboard system, now called RegistryInsights™, which has generated additional funding. In 2018, we will begin charging a modest setup fee for new participants that choose to not subscribe to the dashboards.

Why did the 2018 price for a subscription increase?

When AJRR began in 2010 we made a commitment that there would be no fee for inclusion in the Registry. In 2014, we introduced a basic online dashboard and reporting portal for a nominal subscription fee. In the first half of 2017, we evolved the dashboards, provided a patient-reported outcomes (PRO) platform, and included better functionality and performance for a more comprehensive Registry experience through the introduction of RegistryInsightsTM. We have never increased our prices over the last seven years.

Beginning on Jan. 1, 2018 we are increasing our pricing structure to continue evolving the Registry to deliver on our mission to improve orthopaedic care through the collection, analysis, and reporting of actionable data. We made the price increase modest and will charge all participants the current $750 set-up fee, regardless if subscription access is purchased. The new 2018 prices are $3,500 for a 1-year subscription per user and $10,000 for a 3-year subscription per user. A one-time $750 configuration fee will be charged for new participants.  

Can I lock into 2017 pricing before the increase takes place? Yes, call your Program Coordinator to take advantage of locking into 2017 pricing for new participants.

What is the economic incentive to participate?

Other national joint replacement registries such as the Swedish Hip Arthroplasty Register have proven that monitoring survivorship reduces revision rates. A reduction in revisions translates into fewer costs for many of the stakeholders involved. In addition, the overall cost to the public is reduced. Joint registries demonstrate up to a 50% reduction in revision rates after registry initiation and identification of best practices. If the U.S. revision rates were reduced by just 2%, Medicare could realize a savings of over $65 million dollars. Additionally, the Centers for Medicare & Medicaid (CMS) and some insurance payers (BlueCross BlueShield’s Blue Distinction program) offer those who participate in registries additional incentives, helping to increase your motivation.

My hospital is interested in joining the Registry, but the subscription fee is not in our budget. Can we still participate?

Yes. Beginning in 2018, AJRR participants will only need to pay a modest setup fee to submit data to the Registry. You will also receive a yearly report on the data your hospital submitted. If you would like access to the RegistryInsights™ dashboards, you will need to pay a small subscription fee; however, it’s considered minimal compared to some other quality initiatives available in the market. For more information about the AJRR fee structure, click here.

Is there a fee for sending Level II and Level III data?

No.

How much time does it take to administer working with your Registry – will I need to hire any additional employees?

The number of full-time employees (FTEs) needed for Registry data submission varies greatly from institution to institution. Small, low-volume hospitals may perform only a few hip and knee procedures a year, requiring minimal employee time to input these procedures on our recommended monthly basis. Large institutions in major cities may perform hundreds of procedures a year, warranting a full-time employee to be dedicated exclusively to Registry submission. Electronic health record (EHR) systems and collaboration with patient-reported outcome (PRO) vendors will also impact employee workload. As your institution progresses through the enrollment process, the staff requirements will become more clear.

Do physicians know that their data will be shared with AJRR?

AJRR encourages open discussions within each hospital to include all participating surgeons. In fact, if you need marketing and communications support to help promote your institution’s involvement with the Registry, we can help you. This includes internal communications with your surgeons and externally with your patients. A sample press release announcing participation, verbiage for your website or print communications, and an AJRR Participant Logo are all available in the AJRR User Group Network (Unet) Forum.

Will other institutions be able to see my hospital’s data?

No. Only the Authorized User at your hospital will be able to view your data. However, de-identified data on the national level can be seen in the aggregate.

Data and IT

Who should I send my data to?

Data should be sent to AJRR via an SFTP or HTTPS site. DO NOT send your data files to your Program Coordinator. We take data privacy and security very seriously and follow all HIPAA privacy rules and Protected Health Information (PHI) regulations.

How do I send my data to AJRR?

Our secure transfer site implements both an SFTP and a HTTPS service for institutions to submit data directly to us. Both services present AJRR extended validation certificates and automatically encrypt all data upon landing. If you do not have an SFTP client on your desktop, we suggest using the HTTPS. You may use any web browser to do so. Our Customer Support Analysts will go over the process with your IT staff.

How often should data be submitted?

We recommend a monthly submission; however, our IT staff will accommodate each institution’s submission accordingly.

Can you accept retrospective data?

Yes we can, and we would encourage it. Sending more data adds to your hospital’s data set and creates a more robust Registry. Also, you can send retrospective data as far back as you’d like to go.

How do you prevent errors and ensure that all cases are entered?

We utilize software and humans to review each and every file to ensure the data is valid and accurate prior to analysis.

How can I add an additional Authorized User to my account?

Contact your Program Coordinator to begin the steps to adding an additional Authorized User. They will be able to provide all the necessary steps for the process.

Why do you collect patient Social Security Numbers?

We collect patients’ Social Security Numbers in an effort to track and link multiple procedures to the same patient. Revisions and additional procedures may not be done by the same surgeon or at the same hospital, therefore, it is imperative to collect the Social Security Number so that the additional procedures can be linked to the same patient. This will also assist in tracking potentially poorly performing implants as well.

What type of training do you provide for the RegistryInsights platform?

AJRR participants recieve a User Guide that provides a step-by-step process for accessing and utilizing the RegistryInsights system. General platform training and PRO platform training webinars are also held periodically to inform Registry users on how to use the platform. And, if one-on-one training or additional demonstrations are needed, we will assist you and your team.

How can I access my data in the Registry?

Accessing your data in the Registry requires that your hospital purchase a subscription. With this subscription, an Authorized User at your hospital will receive a username and password that grants them access to your data stored in the Registry. If your hospital has not purchased a subscription, and would like to, please contact your Program Coordinator.

How do you keep the data in the Registry secure?

We take data privacy and security very seriously and follow all HIPAA privacy rules and Protected Health Information (PHI) regulations. Our PHI is secured, maintained, and released in accordance with all applicable federal and state laws, rules and regulations, including the HIPAA Regulations. All our personnel who process, generate reports, or otherwise have contact with PHI must uphold the patient’s right to confidentiality. This policy refers to all information resources, whether written, verbal, or electronic, and whether individually controlled, shared, stand alone, or networked. Additionally, all of our staff have been trained in HIPAA privacy and security through the Collaborative Institutional Training Initiative (CITI).

How do you manage the integrity and quality of the data in the Registry?

Utilizing strict protocols for data migration, security, privacy, review, and implementation, we also conduct an annual audit with the hospitals who are providing the data.

Institutional Review Board (IRB)

Does each site need to obtain informed consent from patients?

No. AJRR is designed for quality improvement purposes and has obtained a waiver of informed consent and authorization from a commercial IRB that provides blanket coverage for all U.S. sites.

Will each hospital’s IRB have to review this project?

Each hospital’s IRB is different. If you are already participating in another registry, the process may move quicker. Expect that your hospital’s IRB will need to at least review the AJRR protocol beforehand.

Research

How can I make a request for a custom report?

If you have questions about obtaining a custom report for your hospital please contact September Cahue, Senior Registry Analyst, at This email address is being protected from spambots. You need JavaScript enabled to view it. or (847) 430-5038.

As a researcher, how can I request to obtain a subset of the data within the Registry for research?

If you would like to obtain a subset of the data within the Registry for research purposes please contact September Cahue, Senior Registry Analyst, at This email address is being protected from spambots. You need JavaScript enabled to view it. or (847) 430-5038.

Which PROMs tools do you recommend?

Consistent with CMS' Comprehensive Care for Joint Replacement (CJR) initiative, AJRR recommends: VR-12, PROMIS-10 Global Health, HOOS, JR. and KOOS, JR. 

What follow-up time frame do you recommend?

PROMs guidelines from groups such as the International Consortium for Health Outcome Measurement (ICHOM) have recommended pre-operative (baseline) and one-year follow-up as appropriate time points for data collection to provide meaningful data for comparing outcomes across providers. The CJR Final Rule also advises that post-operative surveys be collected between 270 and 365 days post-surgery.

Each time point will have a two-month window for data collection. AJRR's platform will allow for other time points (e.g., three-month, six-month, etc.) to be submitted and stored in AJRR's database should you wish. However, national benchmarks will only be reported for pre-operative and one-year outcomes.

Legal

Why does the choice of law and forum need to be Illinois?

We contract with institutions in all 50 states. It would be legally infeasible to agree to change to each hospital’s state of choice.

Your legal agreements appear to be lengthy. Can we made edits to them?

Our legal and business agreements were developed and executed by a preeminent health care firm that specializes in medical registry development and deployment. They created many contracts for other registries and solely specialize in this area. Because of this, we’d prefer that you not make edits or changes to the existing contracts.

Why does our hospital have to sign both the AJRR Business Associate/Data Use Agreement (BA/DU) and Participation Agreement? If we sign the BA/DU Agreement, isn’t that sufficient?

No. You need to sign both agreements. The Participation Agreement outlines most of the terms and conditions of our relationship, for example: how and when data should be submitted, term and termination, fees, ownership and confidentiality of data, and other terms and conditions for participation. The BA/DU Agreement is necessary to comply with our joint responsibilities as covered entity (you) and the Business Associate (AJRR) under the security and privacy rules issues pursuant to the Health Insurance Portability and Accountability Act of 1996.

What are your notification requirements in the event of a breach of unsecured PHI?

We will report any breach of unsecured PHI no later than five calendar days after discovery, which is well before the 60-day HIPAA breach notification requirement.

Is my data submitted to your Registry discoverable? Can it be subpoenaed?

The data is potentially discoverable and can be subpoenaed. But, we believe it is unlikely that that we will receive such a subpoena or that any PHI would in fact be subject to discovery in state or federal court. Illinois law, which should apply to any state-based subpoena or discovery request, provides strong protection against discovery of AJRR data. At the federal level, the rules of evidence require the courts to weigh the value of the data in a particular case against the intrusion into patient privacy. In previous registry cases, the federal courts have declined to grant access to patient identifiable information. We would vigorously oppose any subpoena of AJRR data.

Will hospital/surgeon indemnification be offered?

Our Participation Agreement and BA/DU Agreement have mutual indemnification provisions in which cross indemnifications are granted by the parties. Our indemnification of participants is necessarily limited to reflect shared nature of our interests and the need to limit our risk to ensure the viability of the Registry.

Meaningful Use

What is Meaningful Use?

The Centers for Medicare & Medicaid Services (CMS) has an Electronic Health Record (EHR) Incentive Program that offers providers’ payment in return for showing that they are using their EHR in a way that can positively affect patients. In order to receive these incentives, providers must meet all of the objectives that CMS has established. There are three stages of the program, each with different guidelines. From 2015 to 2017, eligible professionals should follow the Modified Stage 2 objectives. For detailed information on the Modified Stage 2 objectives, please visit cms.gov and search “2017 Program Requirements.”

To determine if you or your institution meet CMS’ program requirements or to define your eligibility requirements, please verify directly with CMS. There you can also find the parameters for Eligible Professionals and Eligible Hospitals, checklists, and all the other information you’ll need.

For details on the 2017 Program Requirements, you can visit CMS site here.

How can AJRR help towards Meaningful Use?

There are ten Meaningful Use objectives in Stage 2. The American Joint Replacement Registry can help satisfy the public health reporting objective. One of the easiest and most cost-efficient ways to meet the objective is to submit data to a specialized registry. AJRR’s hip and knee replacement Registry is perfect for orthopaedic surgeons that are unable to or would rather not engage with immunization registries or syndromic surveillance reporting. However, two of these three measures must be met in order to satisfy this objective.

What is required to participate in AJRR for Meaningful Use?

Submission of the AJRR Data Specifications is required. If you or your private practice group cannot submit these elements, then you cannot be considered an AJRR participant, and AJRR will not be able to help you meet Meaningful Use requirements. If you would like a letter verifying your participation in the Registry, please contact AJRR Support at This email address is being protected from spambots. You need JavaScript enabled to view it.

What are the required Data Elements I need to submit for MU?

Please refer to the AJRR Data Specifications located in the AJRR User Group Network (Unet Forum). If you would like further clarification, contact AJRR Support at This email address is being protected from spambots. You need JavaScript enabled to view it..

Are there key dates I need to be aware of?

For all returning participants and all new participants, the EHR Incentive Program reporting period is a minimum of any continuous 90-days between January 1 and December 31, 2017. The attestation deadline for the 2017 EHR Incentive Program reporting period is February 28, 2018.

More information can be found here.

How do I attest to meeting Meaningful Use requirements?

What can AJRR provide if I'm audited?

CMS’ program is based on your attestation of compliance with the program. In the event that you are audited, AJRR can provide you with the following items:

· Letter indicating your participation

· Documentation of your file submission dates

Does AJRR count as a “Specialized Registry?” Can you prove it?

CMS has defined that in order to count as a specialized registry, a receiving entity needs to declare that they are ready to accept data as a specialized registry and be using the data to improve population health outcomes. The receiving entity must be able to receive electronic data generated from CEHRT; manual data entry into a web portal would not qualify for submission to a specialized registry. The electronic file can be sent to the receiving entity through any appropriately secure mechanism including, but not limited to, a secure upload function on a web portal, SFTP, or Direct. The receiving entity must also be able to support documentation related to the submitting provider's Active Engagement status. The receiving entity should have a registration of intent process, a process to take the provider through test and validation and a process to move into production. The receiving entity should be able to provide appropriate documentation for the sending provider or their current status in Active Engagement.

Consistent with existing policy, an action to meet one program requirement may not count toward meeting another objective or requirement. Therefore, the sending provider cannot meet the measure using a submission of data already being sent to meet other EHR Incentive Program requirements, such as using a QCDR to submit eCQMs to CMS to meet quality reporting requirements.

By all definitions and accounts, AJRR is considered a Specialized Registry.

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Official Sponsorship by the American Association of Hip and Knee Surgeons (AAHKS). Announcement can be viewed here.

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Bylaws (Adopted by the American Association of Orthopaedic Surgeons Board of Directors on March 8, 2010):

ARTICLE I

PURPOSES AND LIMITATIONS

The specific purposes of the Registry are set forth in its Articles of Incorporation. The Registry is a not-for-profit organization organized to engage in charitable, educational and scientific activities within the meaning of section 501(c)(3) of the Internal Revenue Code. The Registry’s specific activities shall include fostering a national center for data collection and research on total hip and knee replacement with far-reaching benefits to society, including reduced morbidity and mortality, improved patient safety, improved quality of care and medical decision-making, reduced medical spending through, among other things, reduction in the number of revision surgeries, and advances in orthopaedic science and bioengineering.

No part of the net earnings of the Registry shall inure to the benefit of any individual and no substantial part of the activities of the Registry shall be used in the carrying on of propaganda or otherwise attempting to influence legislation. The Registry shall not participate in, or intervene in (including the publishing or distributing of statements) any political campaign on behalf of or in opposition to any candidate for public office.

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Mission & Vision: (Adopted by the AJRR Board of Directors)

AJRR’s mission focuses on improving care for patients who receive hip and knee replacements. By collecting and reporting data, the AJRR provides actionable information to guide physicians and patient decision making to improve care. It empowers health care organizations to enhance the patient experience and benchmark performance; orthopaedic surgeons to reduce complications and revision rates; device manufacturers to strengthen post-market surveillance; and health plans to effectively manage costs.

AJRR seeks to become the National Registry for total joint replacement, beginning with capturing 90% of all hip and knee replacements, and to leverage this comprehensive data to enhance orthopaedic quality of care, improve patient outcomes and safety, reduce costs, and advance orthopaedic science and bioengineering. (link to on site)

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Designated as a Qualified Clinical Data Registry (QCDR) by CMS in 2014, 2015, and application pending for 2016.

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Participant in the American Medical Association’s National Quality Registry Network (NQRN)

 

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The Joint Commission endorsement, March 2015

The Joint Commission is pleased to continue to work with the American Joint Replacement Registry (AJRR) to support its multiple goals, especially the aim to establish a locus of information that can be used for quality improvement and to increase patient safety related to total hip and knee replacement surgery. The Joint Commission has served on AJRR's Public Advisory Board for a number of years and has appreciated the opportunity to be part of AJRR's efforts to increase the relevancy of the registry to patients and to providers. AJRR has exhibited a very thoughtful approach to ensuring that it builds a credible data collection infrastructure and to ensuring the usability of the registry to those focused on reducing morbidity and mortality.

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Membership and affiliations with international registry groups, including the Physician Clinical Registry Coalition, the International Society of Arthrolplasty Registers (ISAR), and the Food and Drug Administration’s International Consortium of Orthopaedic Registers (ICOR).

 

What if I have additional Meaningful Use questions?

The CMS website is a wealth of information. You can find general information on the details and specifics of Meaningful Use by visiting here.

If you have questions as it relates to joining the AJRR, you can contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. and we’ll be happy to answer your questions.

What steps do eligible hospitals need to take to meet the specialized registry objective? Is it different from EPs?

For an eligible hospital, the process is the same as for an EP. However, we note that eligible hospitals do not need to explore every specialty society with which their hospital-based specialists may be affiliated. The hospital may simply check with the jurisdiction and any such organization with which it is an affiliate, if no such organization exists, and if their jurisdiction has no registry, they may simply exclude from the measure.

For more information visit the CMS website to review the full list of frequently asked questions.

In Meaningful Use Specialized Registry Reporting, CMS requires participation in two registries. Can AJRR point me in the direction of another orthopaedic registry that reports on different measures?

AJRR, in conjunction with Premier, has developed the Orthopaedic Quality Resource Center for reporting to CMS’ Merit-based Incentive Payment System (MIPS). This platform has measures that can qualify for Meaningful Use’s Specialized Registry Reporting.

To get started, first determine which EHR system you are using. If you are using one of these, contact your EHR provider directly and they can help you get started.

· Allscripts

· Aprima

· Athenahealth

· Chartmaker

· Greenway

· NextGen

· STI

If your EHR vendor is not on this list, This email address is being protected from spambots. You need JavaScript enabled to view it. and they can get you started. Complete this Specialized Registry Questionnaire form to make the registration process go faster!

NOTE: This solution may work for other orthopaedic specialties besides hip and knee replacements.

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The Register

June 2017

June Register 2017

Read Online

#3: 2016 Annual Report

Annual-Report-Cover-2016

Download the Annual Report

AJRR 2016 Annual Report Figures PowerPoint